A virtual private network (VPN) uses an encrypted connection to route internet traffic through a remote server, granting a user access to certain digital services while masking their online activity. Connecting to a VPN establishes a secure tunnel between a user’s device and the internet, making it appear as though they are browsing from the server’s location and protecting their data from interception by malicious parties.
VPNs are a crucial cybersecurity tool for many companies, particularly those that permit employees to work from different locations and use public Wi-Fi networks. This article provides more information on the benefits of a VPN, when to use it, and how to safely connect.
The Benefits of a VPN
Using a VPN can benefit both you and your employer in several ways:
- Enhanced asset protection—This tool is designed to help you keep a secure internet connection when accessing corporate information and infrastructure, such as files, emails, and applications. This is most important when you are working remotely, whether from home or in public settings (e.g., hotels, airports, or coffee shops).
- Reduced cyberattack exposures—Using a VPN can halt hackers in their tracks, blocking various types of eavesdropping and certain account compromise attempts. This, in turn, can limit the likelihood of subsequent data breaches and ransomware attacks.
- Bolstered compliance—Maintaining a secure VPN can support your employer’s efforts to meet applicable data protection requirements, thereby reducing the risk of related legal penalties.
When to Use a VPN
It’s best to use your workplace VPN in these circumstances:
- Whenever you are off the corporate network (e.g., remote work or business travel)
- Prior to accessing sensitive internal databases, systems, and shared drives
- Anytime you have to connect to a public or otherwise untrustworthy Wi-Fi network
Remember to review your employer’s VPN policy for any additional usage requirements.
Ensuring a Safe Connection
In some cases, your workplace device may automatically connect to the VPN when you sign in to your account. If you must manually connect, follow these general guidelines:
- Log in to your device and open the designated VPN application.
- Provide your credentials when prompted. You may also be asked to complete a multifactor authentication request.
- Click “connect” to create a secure, encrypted tunnel to the corporate network via the VPN server.
Keep in mind that specific setup instructions may vary between different VPN applications. Consult your employer for detailed guidance. If you experience issues connecting to the VPN or suspect any unusual network activity, report these concerns immediately.
For More Information
VPNs are a valuable safeguard that can protect both you and your employer. However, it’s worth noting that these tools contain some limitations. In particular, VPNs can’t defend against phishing scams, previously compromised account credentials or malware that has already been deployed on a workplace device. As such, it’s imperative to use your workplace VPN alongside other cybersecurity tools and precautions to ensure maximum protection.
Cybersecurity can be challenging, but you don’t have to navigate it alone. Reach out to your employer for more information on cybersecurity best practices.
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