Accounting Clerk

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The Accounting Clerk will perform routine accounting functions to keep financial records complete. Duties include but are not limited to; routine clerical filing, data entry tasks for accounting, checking the accuracy of figures, and calculations related to business transactions.

Essential Duties and Responsibilities

  • Own the client billing process to ensure all clients are billed accurately and timely.
  • Assist with accounts payable and receivable functions as well as assist in data analysis and auditing of accounting system client files.
  • Assist with semi-monthly payroll processing.
  • Maintain accurate and up-to-date financial records by entering data into accounting software and spreadsheets.
  • Reviews billing statements, invoices, and similar documents for accuracy; alerts supervisory staff of any discrepancies.
  • Collaborate with team members to ensure compliance with internal policies and procedures, as well as regulatory requirements.
  • Provide administrative support, including filing documents, answering phones, and responding to inquiries.
  • Performs other related duties as assigned.

Supervisory Responsibilities

There are no supervisory responsibilities for this position.


To perform the job successfully, an individual should demonstrate the following competencies:

  • Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; uses reason.
  • Written Communication – Writes and speaks clearly and informatively; edits work for spelling and grammar; able to read and interpret written information including an understanding of basic accounting terminology.
  • Planning/Organizing – Prioritizes and plans work activities; uses time efficiently, plans for additional resources; sets goals and objectives.
  • Attention to Detail – Accurately and efficiently enters data into computer software into computer systems. Recognize and correct discrepancies related to invoicing and other business transactions.
  • Quality – Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality.
  • Adaptability – Adapts to changes in the work environment; changes approach or method to best fit the situation; able to deal with frequent change delays, or unexpected events.
  • Attendance/Punctuality – Is consistently at work on time; ensures work responsibilities are covered when absent; arrives at meetings on time.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Education – Bachelor’s degree in accounting, finance, mathematics or a related field.
  • Language Skills – Ability to read and interpret documents such as insurance invoices and financial statements; ability to speak effectively to clients or employees of the organization.
  • Mathematical Skills – Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Computer Skills – Knowledge of Microsoft Office Suite; ability to learn new systems quickly and efficiently.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands and fingers, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, and speak or hear. The employee must occasionally lift and/or move up to 10 pounds and be able to drive a vehicle. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually quiet.

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Accounting Clerk